ASSESSMENT 1: WRITTEN QUESTIONS

Question 1

(a) For each of the following types of meeting, describe their purpose and for each, briefly describe the style of meeting e.g. formal, informal, relaxed and friendly etc. Complete your answers in the table below.

(b) Identify three (3) different ways (media) that meetings can be conducted 

Question 2

(a) What does a meeting code of practice cover?

(b) Why do organisations have codes of practice?

Question 3

List two (2) organisational policies or procedures relevant to organising and conducting meetings and briefly outline what they would address.

Question 4

List the key provisions of the following legislation as it applies to meetings.

Question 5

List three (3) requirements of public meetings.

Question 6

List the information that you need to know prior to organising a meeting, including possible requirements of persons attending.

Question 7

(a) List at least five (5) resources that may be required for a meeting.

(b) List three (3) documents that may be required for a meeting.

Question 8

Give two (2) examples of cultural differences in relation to communication. How you might appropriately manage these in the context of a meeting?

Question 9

List at least four (4) key tasks to be done when preparing and distributing documentation for meetings.

Question 10

What are the typical contents of an agenda for formal meeting? List at least ten (10) items.

Question 11

(a) You have been asked to produce minutes for a meeting. Briefly the main responsibilities.

(b) Why is it important to accurately record the meeting?

Question 12

List the sections or items that should be included in formal minutes (at least ten (10) items.)