Assessment Task 1 Instructions

Provide answers to all of the questions below:

Questions

1. Identify six responsibilities of the chairperson at a meeting.

2. How is a formal meeting different from an informal or semi-formal meeting? Who determines the rules of a formal meeting?

3. What is the meaning of each of the following terms?

a) Agenda 

b) Standing orders 

c) Minutes 

d) Motions

e) Amendments 

f) Points of order 

g) Quorum 

h) Seconder 

i) Casting vote

4. Name and describe the two (2) main methods of reaching a decision and give one advantage and one disadvantage of each.

5. What information should formal meeting minutes include?

6. In the table below, describe each meeting type listed and identify the technology required to run each meeting type.

7. Outline the importance of policies and procedures in relation to meetings (including legal requirements).

8. The behaviour of individuals within a group and the behaviour of the group itself can have an impact upon the meeting.  In the table below, provide a description of each of the behaviour types listed and suggest a strategy to handle each type of behaviour.

9. Identify the reasons it is important to distribute meeting minutes promptly and within designated timelines.

10. Design a checklist for planning and preparing a meeting.

11. Explain four (4) considerations when filing meeting minutes.

12. Identify eight (8) factors to take into account when choosing the venue for a meeting.  Provide a brief explanation for each factor.

13. Why should the Chairperson brief the Minute Taker and what should be included in the brief?