Assessment Task 2

Complete the following activities:

Carefully read the following scenario.

You are the Administration Officer for Burleigh Accountants. Your main duties as the Administration Officer include administering the day to day activities of the office, including organising meetings and travel, producing a range of business documents, providing assistance and support to all senior managers, and answering a range of client enquiries.

As the Administration Officer, it is your responsibility to design and produce the monthly staff newsletter based on information provided to you by the Office Manager. The newsletter has only recently been implemented as an initiative designed to keep employees up to date and to improve employee morale. There is a standard template for use.

Each month, the newsletter includes a number of regular items including industry spotlight, health at work, employee spotlight, new clients and news and upcoming events.

As advised by the Office Manager, the next month's copy of the staff newsletter is to include the following information:

Industry spotlight

This month's focus will be a review of Australian Accounting Trends in 2015. You are required to provide a brief outline of the content of the following article and provide a link to the article in the newsletter. Your outline should be written in your own words, include approximately 2 or 3 sentences for each of the trends listed and encourage staff members to read information at the link below:

https://theoutsourcedaccountant.com/blog/australian-accounting-trends-in-2015financial-year/

Health at work

This month's focus will be on tips for staff to incorporate more physical activity into their work day. You are required to provide a brief outline of the content of the following article and provide a link to the article in the newsletter. Your outline should encourage staff members to read information at the link below:

http://www.mayoclinic.org/healthy lifestyle/adult-health/in-depth/office-exercise/art20047394

Employee spotlight

Each month the newsletter includes a focus on a staff member. The purpose of this section of the newsletter is to provide introduce staff members and their interests outside of work. A photo of the staff member is included as well as responses to the following questions:

• What is your role at Burleigh Accountants?

• What kind of hobbies and interests do you have outside work?

• What is one thing you couldn't live without?

• What is your hidden talent

This month the employee spotlight will be on you as the Administration Officer. You will need to take a photo of yourself for inclusion in the newsletter and provide a response to each of the questions above. Your response for each question should be limited to 3 or 4 sentences. You should take the photo of yourself using a Smart Phone or iPad or similar device and import the photo onto your computer and then into the staff newsletter.

New client information

Provide information to staff about a new client. Imagine that this client is the business at the link below:

http://www.mpainting.com.au/

Provide a brief description of the business and a welcome to the new client.

News and upcoming events

Advertise the upcoming loud shirt day on 31 October 2016 to raise funds for charity.

http://www.loudshirtday.com.au/

1. Produce a draft of the newsletter.

This part of the assessment task requires you to develop the first draft of your newsletter. Use the Newsletter Template, the Newsletter Example, and the Burleigh Style Guide to guide your formatting choices.

When you have completed the first draft of your newsletter, save the draft according to the naming conventions documented in the Style Guide and in the required folder. Note that you will be required to submit a screen shot of the final folder and files. The files should show all versions of the newsletter from first draft to final.

2. Print out a copy of the Document Checklist and fill out the right-hand column in pen or pencil.

When you have completed this, review your first draft of the newsletter against the document checklist, consulting the Burleigh Accountant's Style Guide to ensure that you have met all the Style Guide requirements.

3. Edit your first draft of the newsletter, drawing on insights gained during your review.

Save this updated version (second draft) of your newsletter in the relevant folder.

4. Send an email to your Office Manager (your assessor).

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

The text of the email should summarise what is in the attachments.

Attach both drafts of the newsletter to the email. Provide the hard copy of your marked-up checklist to your assessor at this time also.