TASK 3   PRE-PRESENTATION MEETING

To prepare for your presentation, you will have a meeting with stakeholders or consultants who will provide you with guidance as to what topics and key points to focus on and what approach to take to engage your audience and achieve your objective

The people you meet with in the pre-presentation meeting may be different or the same people as you present your presentation. This context of your meeting is your own decision.

For example, if you are planning to pitch a business idea, you might meet business consultants in the meeting and then face investors in the presentation

Another example is you are planning to implement a change at work, introduce a new procedure or review possible locations for a relocation. The meeting may be with select senior or relevant technical staff to review your ideas. These staff members would also attend the presentation along with general staff.  

The meeting should be within 12- 20 minutes.  You do not need to video this meeting but should gather evidence such as invitation email with agenda and meeting minutes detailing what was discussed and follow-up actions. There will time in the week 3 tutorial to have this meeting with fellow students who can role play as you direct them.

1. Stakeholders’ analysis. Identify the stakeholders who will attend your pre-presentation meeting

2. Provide a sample of an email invitation to the meeting that includes agenda for the meeting

3. Minutes Meeting  

This can be attached as a separate document, aim to create your own template, or use one that is on Moodle. Your minutes should record key points discussed, note who attended, and specify follow-up action and who is responsible for the task.