Assessment 3: Research & Report Writing

Instructions:

Using the information outlined in the Windsor valley Preparatory School project (see detail in Appendix -A) you will be required to prepare a number of reports in this assessment as a project manager. You can visit the websites mentioned below in Appendix-B to get some ideas and templates to prepare the reports.

Windsor Valley Roll-out (Upgrade) Project

Assume the role of the project manager for the Windsor Valley Preparatory School roll-out (upgrade) project.

Your company has been awarded the contract with the school to upgrade the computer systems within the school and to ensure that good educational software is installed and that provisio n is made for systems administration.

You undertake to provide a more detailed requirements document that will identify what problems the project will solve. The headmaster has asked that if at all possible all the work or at least the most important part s and those parts that would be likely to be disruptive to the normal functioning of the school are carried out during the school’s summer holidays.

You agree to provide him with a project plan, which will show the breakdown of the works that will be carried out by your team, together with milestones that mark the delivery or completion of significant parts of the project. He says he and key staff members are quite willing to make themselves available for any meetings during the holiday.

He reminds you that they would like to see some sort of demonstration of how you will provide systems administration/support when the new systems are in place.

Your tasks:

1. Create a Vision Statement for the project so that the client is able to understand the project and its outcomes.

2. Detailed project requirements for the client that is clear and consistent outlying the issues the project is aiming to resolve.

3. List project management tools and techniques that will be used in the project.

4. A detailed project management plan showing the following:

a. Project Overview

i. Purpose, Scope and Objectives

ii. Assumptions, Constraints and Risks

iii. Project Deliverables

iv. Schedule and Budget Summary

v. Evolution of the Plan

vi. Definitions and Acronyms

b. Project Organisation

i. External interfaces

ii. Internal structure

iii. Role and responsibilities

c. Project Management Process Plans

i. Project Initiation

1. Project Charter

2. Initial Project Scope

ii. Project Planning

1. Initial Project Estimates

2. Initial Project Team Staffing

3. Resource Acquisition

4. Project Staff Training

iii. Project Execution

1. Work breakdown schedule

2. Project Schedule and Time Management

3. Resource Allocation

4. Project Human Resource Management

5. Project Procurement Management & Budget Allocation

iv. Project Monitoring & Control

1. Requirements Management

2. Project Scope and Schedule Management

3. Project Budget and Cost Management

4. Project Quality Management considering energy conservation

5. Project Communications Plan

6. Project Performance Management

7. Project Risk Management

8. Project Change Management

9. Project Issue Management

v. Project Closure

d. Project-Specific Process Plans

i. Project Specific Processes

ii. Method, Tools and Techniques

iii. Infrastructure

iv. Project and Work Product Acceptance against quality control metrics

e. Project-Supporting Process Plans

i. Configuration Management

ii. Verification and Validation

iii. Documentation

iv. Work Product Quality Assurance

v. Project Reviews and Audits

vi. Problem Resolution

vii. Subcontractor Management

f. Additional Plans

i. Conflict Resolution

g. Project Plan Sign Off

5. A detailed project budget layout on a spreadsheet

6. A Detailed Plan and a Report on how systems administration/support will be performed when the project hardware and software are fully operational. Also including formal practices, such as total quality management or continuous improvement of the computer system, improvement by less formal processes which enhance both the product quality and processes of the project, for example client surveys to determine client satisfaction with project team performance.

7. A ‘lessons learned’ report with answers for a series of questions about the project.