Task 4: Communicate new procedures

• You are to run a team meeting outlining the three new procedures you identified in Task 3.

• You will organise a suitable time for the meeting with your assessor and your team members.

• During the meeting you must include the following.

• Explanation of new WHS procedures.

• Any changes to WHS policies as a result of this.

• Any changes to hazard identification, risk assessment or reporting.

• Ask for input from team members about the new WHS procedures.

• Outline how the team’s ideas can be applied to the new WHS procedures. 

• Outline when and how the new procedures will be rolled out to all team members. 

• Explanation of how the new procedures comply with WHS legislation or hospitality industry safety codes of practice/standards. 

• Explanation of where documents of the new procedures can be accessed. 

• Explanation of any training that will be provided to team members. 

• You need to organise a meeting agenda and meeting invitations (as required in your organisation).

• You need to use appropriate tools and documentation during the meeting, for example, a PowerPoint presentation, technological equipment (laptop, projector, etc.), handouts.

• Copies of the agenda, PowerPoint presentations and handouts are to be given to the assessor prior to the meeting. 

• Conduct your team meeting.

• Your assessor will use the provided checklist to assess your performance during the meeting.