Task 2

After scheduling the appointments, Bill asks you to change the room for his interviews on Monday from Meeting Room 2 to Meeting Room 1 due to equipment requirements. Bill also asks you to schedule an additional interview.

You check the calendar and realise Sophie is scheduled to have the room at 10 am.

1. Draft the following two (2) emails:

• Email to Sophie to check whether she is able to change rooms with Bill

• Email to Bill to confirm the room has been changed as requested (assume Sophie is able to swap)

• Include a suitable subject line for each email

• Sign off the email using your name and title (Executive Assistant, Marketing)

Note: Email addresses will not be required as the emails will not be sent.

2. Once you have drafted your emails:

• Take a screenshot of each email 

• Paste the screenshots into a new Word document

3. Enter the additional interview on Monday at 12 noon:

• The interviewee’s name is Hien Ngo (0499 768 345)

• Meeting Room 1

4. Remember to edit both Bill and Sophie’s calendar to reflect the room and interview changes:

• Take a screenshot of the edited calendars

• Paste these screenshots into the document