What you need to do

For this assessment, you will take the role of an executive assistant to two (2) managers in the marketing department of your organisation: Bill Jones and Sophie Lawrence. 

You will be required to complete all tasks in this assessment to demonstrate competence.

Task 1

You are responsible for Bill and Sophie’s appointment calendars. They access their calendars throughout the day to prepare for upcoming meetings and appointments. 

Using a calendar tool such as Microsoft Outlook, Google Calendar or Outlook Calendar create two (2) new blank calendars, one for Bill and another for Sophie. 

Enter Bill and Sophie’s appointments for next week (from current date).

Organisational guidelines:

• schedule appointments between 8 am and 5 pm 

• allow at least 15 minutes between appointments

• use the following naming conventions for schedule entries:

o Meeting – MTG

o Interview – INT

o Conference – CONF

o Out of office – OUT

o Expo - EXP

Remember to:

• create two (2) calendars and give each calendar a suitable name

• include all details provided in the calendar, including mobile phone numbers

Once you have entered the appointments above, open a new Word document and paste the following screenshots in the document:

• Bill’s calendar ensuring Monday to Friday are clearly visible (take an additional screenshot if you cannot fit the calendar on one screen)

• Sophie’s calendar ensuring Monday to Friday are clearly visible (take an additional screenshot if you cannot fit the calendar on one screen)

• David Edgar’s interview appointment showing all the details you have entered (you may need to open the appointment to view all details)